Within the framework of the 2023 Public Investment Budget (PIB), the Mayor of Oku Council “Contracting Authority” hereby launches a Request for Quotation for the supply of Medical Equipment to Lui Urban Integrated Health Center in Elak Council Area Bui Division, North West Region

Supply of Medical Equipment to Lui Urban Integrated Health Center in Elak Council Area, Bui Division North West Region.

N/A

Participation in this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.

  The said supplies shall be financed by the Public Investment Budget (PIB) of THE MINISTRY OF DECENTRALISATION AND LOCAL DEVELOPMENT (MINDDEVEL) for the 2023 financial year.

Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the Elak council through Tel: 670 788 687

The file may be obtained at the Elak Council, at the Service for PublicContracts award, Telephone N⁰ 670 788 687 as soon as this notice is published against payment of a non- refundable sum of (16 000) Sixteen Thousand CFA Francs, payable at the Municipal Treasury of Elak Council  representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Elak Council at the Service for the award of PublicContracts, not later than Thursday the 06^th of April 2023 at 10 am local time. It should be labelled as follows:

“REQUEST FOR QUOTATION N⁰ 02/RQ/MINDDEVEL/EC/ECITB/2023 OF 24^th FEBUARY 2023 FOR THE SUPPLY OF MEDICAL EQUIPMENT TO LUI URBAN INTEGRATED HEALTH CENTER IN ELAK COUNCIL AREA BUI DIVISION, NORTH WEST REGION 

″TO BE OPENED ONLY DURING THE BID OPENING SESSION”

The maximum execution deadline shall be two (02) calendar months, including the raining season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder should include in his administrative document, a bid bond of FCFA 160 000 [One Hundred and Sixty Thousand CFA francs) issued by a first rate-bank or Insurance Company approved by the Ministry in charge of Finance in conformity with COBAC conditions.

Against the risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities of the administrative document required, including the bid bond, shall imperatively be produced in accordance with the Special Conditions of the invitation to tender. They shall neither be older than three (03) months nor be produced before the signing of the tender notice.

            Any offer not in conformity with the prescriptions of this notice and tender file shall not be accepted, especially the absence of a bid bond issued by a first rate-bank or an insurance company approved by the Ministry in charge of Finance, or the non-respect of the model of the tender file documents, shall lead to a pure and simple rejection of the offer without any appeal being entertained

Under penalty of being rejected, only originals or true copies certified by the issuing service must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily not be older than three (3) months preceding the date of submission of bids and established after the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance

the bids which shall be opened in a single phase, shall take place Thursday the 06^th of April 2023 at 11 am local time, by the Elak Council Internal Tenders Board in the Council Chambers. Only bidders may attend or be represented by duly mandated persons of their choice.

The Bids shall be evaluated exclusive on all taxes inclusive and accompanied by a signed model of submission

EVALUATION CRITERIA

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

¨      Absence or insufficient  bid bond,

¨      Absence of administrative document not rectified within 48hours,

¨      False declaration or forged document,

¨      Non compliance with major technical specifications (to be listed),

¨      Technical assessment mark lower than 75% of “Yes”,

¨      A bid with sign leading to identification of bidder,

¨      An incomplete financial offer,

¨      Delivery deadline higher than prescribed in the tender file,

¨      Bidders with the same personnel.

1. i.                     Essential criteria

Essential criteria are primordial in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates are based on the following:

• General presentation of the tender files;
• References of the company in similar achievements;
• Experience of supervisory staff,
• Logistics (Equipment);
• Methodology;
• Financial capacity,      
• Attestation of site visit signed by the contractor,
• Report of site visit with pictures attached signed by the contractor,
• The Special Technical Clauses (STC). (Each page should be initialed and the last page signed and stamped);
• Special Administrative Clauses completed (each page should be initialed and the last page signed and stamped);
• Pre – Financing capacity not less than 75% of the amount required in the offer.    

The essential criteria are subjected to minima whose detail is given in the Special Regulation of the Invitation to tender (RPAO).

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality

The bidders shall remain committed to their offers during a period of (Sixty) 60 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours at the ElakCouncil, Service of award of Public Contracts.