Within the framework of 2023 Investment Budget, the Mayor of BAMENDA III Council, Contracting Authority, hereby launches, a Request for Quotation N° 002/RQ/BIIIC/BIIICITB/2023 OF 17/03/2023 FOR THE PURCHASE OF EQUIPMENT AND ACCESSORIES FOR THE MAINTENANCE OF THE BAMENDA III COUNCIL PURIFIED WATER SCHEME, BAMENDA III SUB DIVISION, MEZAM DIVISION OF THE NORTH-WEST REGION
The work consists of THE PURCHASE OF EQUIPMENT AND ACCESSORIES FOR THE MAINTENANCE OF THE BAMENDA III COUNCIL PURIFIED WATER SCHEME, BAMENDA III SUBDIVISION, MEZAM DIVISION OF THE NORTH-WEST REGION
The estimated cost after preliminary studies is 24.000.000 (Twenty four Million CFA).
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Participation to this consultation is opened to Enterprises of Cameroonian Nationality who are in compliance with the regulations in force.
This project shall be financed by the Public Investment Budget (PIB) of the Ministry of Water resources and Energy (MINEE 2023).
The Tender file could be consulted at the BAMENDA III Council chambers, upon publication of this invitation
The file may be consulted and obtained at the BAMENDA III Council secretariat with effect from the date of signature of this Tender Notice upon presentation of a receipt attesting to the payment of a non-refundable fee of40,400 (Forty thousand Four Hundred Francs CFA) into BAMENDA III Municipal Treasury, representing the cost of purchasing the tender file
Complete bidders’ files, including all administrative and technical/financial documents, must be deposited in seven (07) copies including one (01) original file and six (06) copies not later than the 10/04/2023 at 10:00 AM local time in sealed envelopes, at the BAMENDA III Council secretariat bearing on:
«CONSULTATION N° 002/RQ/BIIIC/BIIICITB/2023 OF 17/03/2023
FOR THE PURCHASE OF EQUIPMENT AND ACCESSORIES FOR THE MAINTENANCE OF THE BAMENDA III COUNCIL PURIFIED WATER SCHEME, BAMENDA III SUBDIVISION, MEZAM DIVISION OF THE NORTH-WEST REGION »
To be opened only during the Tenders Board Opening session.
The deadline of execution for the lots shall be Sixty (60) days from the date of notification for the Jobbing Order to begin
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in this Consultation File an amount of 480,000 Four Hundred and Eighty Thousand Francs CFA), valid for thirty (30) days beyond the date of validity of bid
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Bids shall be opened on the 10/04/2023 at 11:00 AM in the BAMENDA III Council Hall, by the BAMENDA III Council Internal Tender’s Board, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.
1) The bids will be evaluated exclusively of Value Added Tax (EVAT) and All Taxes Inclusive (ATI) by the BAMENDA III Council Internal Tender’s Board.
The bids shall be evaluated according to the main criteria as follows:
- Penalised and/or Eliminatory criteria
- 1. -Deadline for delivery higher than prescribed;
- 2. -False declaration or falsified documents;
- 3. – Absence or insufficient bid bond;
- 4. Absence or non-conformity of any administrative document 48hrs after opening time
- 5. -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
- 6. -Incomplete financial file;
- 7. Omission of a unit price in the financial bid;
- 8. -Change of quantity or unit;
- 9. -Non respect of (75%) of essential criteria;
- Verification of compliance and comparison of bids.
The Tenders Board shall proceed with the evaluation of the bids. The evaluation shall proceed as follows:
ü Verification that the Letter of Quotation is duly completed, dated and signed with the name and title of the signatory.
ü Verification that the Bill of quantities and the schedule of prices are duly completed, dated and signed.
ü Verification of the arithmetic operations, checking the coherence between unit prices, quantities, and totals by making verifications on the arithmetic calculations and using the amount stated in words. If necessary, proceed with the corrections.
ü Study of the compliance of bids, as regards the documents submitted, delivery periods;
ü Assess the number of past supplies contract done in the previous years by the bidders and justified with certified true copies of documents requested. Original document can be requested by the members of the tender`s board for necessary verifications; forged documents shall automatically give right to rejection.
ü Comparison of technical specifications/description
ü Bidders should submit a guarantee or warrantee of EXPECTED PERIOD OF TIME.
ü Setting up of a summary table showing the corrected amounts in increasing order.
ü The Tenders Board shall establish a detailed evaluation report concluding with a recommendation of provisional award to the, contracting authority.
- a. The financial evaluation of the bid shall consist of examining the completeness and compliance of the financial file and a comparison of bidders proposed amounts.
Award of contract. The job shall be award to the bidder who fulfil the administrative/ technical conditions to the acceptable level(75%) stated in the tender file and proposes the lowest acceptable amount
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The bidder is bound by his bid for a period of sixty (60) days with effect from the deadline fixed for the submission of the bids.
Complementary information which could be technical in nature can be obtained from the Mayor of BAMENDA III Council Tel.: Phone :( 237) 677665180 Email: