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COMMUNE DE NJIKWA
“REQUEST FOR QUOTATION”   No.  03/RQ/NCITB/NJIKWA COUNCIL/2023 OF 31/03/2023 FOR THE CONSTRUCTION OF A MINI SOLAR POWERED WATER RESERVOIR AT THE NJIKWA DISTRICT HOSPITAL, NJIKWA MUNICIPALITY, MOMO DIVISION
Source de financement
BUDGET INVESTISSEMENT PUBLIC(BIP)
1.Objet New(Additif)

The Mayor of Njikwa Council, the Contracting Authority, on behalf of the Republic of Cameroon, hereby launches an request for quotation, FOR THE CONSTRUCTION OF A MINI SOLAR POWERED WATER RESERVOIR AT THE NJIKWA DISTRICT HOSPITAL, NJIKWA MUNICIPALITY, MOMO DIVISION. IT IS A SINGLE LOT.

 

  •  CONSTRUCTION OF A MINI SOLAR POWERED WATER RESERVOIR AT THE NJIKWA DISTRICT HOSPITAL, NjikwaMunicipality
2.Consistance des prestations New(Additif)

The works include the following:

Lot 100: Preparatory works ;

Lot 200: Excavation works ;

Lot 300: Construction work ;

Lot 400: Construction of water structures;

Lot 500: Solar pump installation;

Lot 600 : Project sustainability, training on maintenance and operation.

3.Cout Prévisionnel New(Additif)

Lot:

Name of project

Amount of project

Amount of bid bond

Cost of tender file

SINGLE

CONSTRUCTION OF A MINI SOLAR POWERED WATER RESERVOIR AT THE NJIKWA DISTRICT HOSPITAL

11 000 000CFA F

220 000 CFA F

20,000 CFA F

4.Allotissement New(Additif)

IT IS A SINGLE LOT.

5.Participation et origine New(Additif)

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of electrical engineering in general.

6.Financement New(Additif)

Theworks, subject of this request for quotation, shall be financed by the Public Investments Budget MINDDEVEL 2023.

7.Consultation du Dossier New(Additif)

The tender file may be consulted at the Njikwa Council office during working hours, as soon as this tender notice is published.

8.Acquisition du Dossier New(Additif)

The tender file may be acquired from the Njjikwa Council office upon presentation of a non refundable treasury receipt of twenty thousand (20,000) CFAF. Such a receiptshall identify the payer as representing the company that wants to participate in the tender.

9.Remises des offres New(Additif)

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Njikwa Council Office not later than 26/04/2023 at 10 a.m local time and should carry the inscription:

 

ʺREQUEST FOR QUOTATIONʺ

No.  03/RQ/NCITB/NJIKWA COUNCIL/2023 OF 31/03/2023

FOR THE CONSTRUCTION OF A MINI SOLAR POWERED WATER RESERVOIR AT THE NJIKWA DISTRICT HOSPITAL, NJIKWA MUNICIPALITY, MOMO DIVISION

 

                               «To be opened only during the bid opening session »

 

The offers or the bids submitted after the stipulated deadline shall not be received.

10.Delai de Livraison New(Additif)

The maximum execution deadline shall be SIX (06) calender months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement

11.Cautionnement Provisoire New(Additif)

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of two hundred and twenty thousand (220 000) FCFA.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

12.Recevabilité des Offres New(Additif)

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

13.Ouverture des Plis New(Additif)

The opening of the bids in one phase shall be done on 26/04/2023 at 11a.m in the Conference Hall of Njikwa Council by the competent tender board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

 

14.Critères d'évaluation New(Additif)

The evaluation of the bids shall be done in two (02) steps:

  • 1st step: Verification of the conformity of the administrative file;
  • 2nd step: Evaluation of the technical file / financial file;

 

The criteria of evaluation are the following:

14.1-Eliminatory criteria

14.1.1- Administrative documents

  • Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;
  • Absence of bid bond in the administrative file;
  • False declaration or falsified documents.

14.1.2- Technical file

  • Incomplete  or non compliant documents;
  • False declaration, forged or scanned documents;
  • Absence of the prefinancing capacity of at least 25% of Amount (ATI).
  • Technical assessment mark lower than 8080%% of “YES”.
  • Non existence in the technical file of the rubric « organization, methodology and planning »

 

14.1.3- Financial offer

  • Incomplete financial offer;
  • Non compliant documents;
  • Omission of quantified unit price in the financial offer;

 

Essential criteria:

 

The technical offer of the bidder shall be assessed along the following lines:

S/N

Designation

MARKS

 

01

General Presentation of the offer: Document spirally bound, colour sheets separation, table of content, presentation of documents in the order given in this tender file, quality of document.

 

01

 

02

Quality of Requested staff: Qualifications,experience of personnel affected to the project, CV, NIC and attestation of availability signed and dated.

 

05

 

03

Technical equipment/material affected to the project: The company should justify the property of the necessary material to the execution of works.

 

01

 

04

Reference of the enterprise:

  • Turnover in the past two years;
  • Experience in solar energy installation

 

02

05

Presence of the methodology of work execution

04

06

Presence of  the prefinancing capacity

01

 

The note of the technical offer will be gotten by addition of marks for every criterion. Only the technical offer having gotten an equal or superior note to 80% of YES will be kept for the financial evaluation.

 

15.Attribution New(Additif)

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

16.Durée Validité des Offres New(Additif)

The bidders shall remain committed to their bids during a period of (one hundred and eighty) 180 days from the deadline set for the submission of bids.

17.Renseignements Complémentaires New(Additif)

Complementary technical information may be obtained every day during working hours from the Njikwa Council Office

BAMENDA Le 31-03-2023
Le MAYOR
AKEBE ANGWA Emmanuel