Within the framework of the Public Investment Budget for 2023, the Mayor of the Tubah Council, Contracting Authority, hereby launches, a Request for Quotation for equipment of a mini dry mortuary in Tubah, MEZAM División of the North West Region

The services of this contract comprise notably: (equipment of a mini dry mortuary in Tubah). “see characteristics in page 14-point 3.3 technical description”.

The estimated cost after preliminary studies is 18,000 000 (Eighteen  million) FCFA

The supplies are divided into lone lots defined as follows: The equipment of a mini dry mortuary in Tubah, MEZAM Division of the North West Region

Participation in this invitation to tender is open to Small and Medium Size Enterprises of Cameroonian Nationality who are in compliance with the regulations in force.

Supplies which form the subject of this invitation to tender shall be financed by the Public Investment Budget MINSANTE 2023

 The file may be consulted during working hours at the Tubah Council, Department of Public Contracts, Contracts Award Service (Tel N° 678946219) as soon as this notice is published.

The file may be obtained from the Tubah Council, Department of Public Contracts, Contracts Award Service (Tel N° 678946219)  as soon as this notice is published against payment of a non-refundable fee of 15,000 (fifteen thousand Francs CFA) into Tubah Council  Municipal Treasury, representing the cost of purchasing the tender file

 Each bid drafted in English or French in seven (7) copies including the original and six (6) copies marked as such, should reach Tubah Council, Department of Public Contracts, Contracts Award Service not later than   03 /05/2023 at 10:00am and should carry the inscription:

REQUEST FOR QUOTATION

N°004/RQ/TCITB/2023 OF THE 11/04/2023 THROUGH EMERGENCY PROCEDURE EQUIPMENT OF A MINI DRY MORTUARY IN TUBAH, MEZAM DIVISION OF THE NORTH WEST REGION

“To be opened only during the bid-opening session

The maximum deadline provided by the Project Owner or Delegated Contracting Authority for the delivery of the supplies forming the subject of this invitation to tender is Sixty (60) days from the date of notification for this contract to begin.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 11 of the Tender File, of an amount of 360,000 (three hundred and sixty thousand) FCFA all taxes inclusive, and valid for thirty (30) days beyond the date of validity of bids.

         Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.

          Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non-respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid.

        Bids that do not respect the method of separating the financial offer from administrative and technical offers will be inadmissible.

 Bids will be opened on the 03 /05/2023  at 11:00 AM in the conference hall of the Tubah Council, by the Tubah Council  Internal Tender’s Board, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.

         The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

        Only bidders may attend or be represented by a duly mandated person.

N.B The start of the bid-opening session must not be later than one hour after the time-limit for the submission of bids as specified in the Tender File.

The aim of these criteria is to identify and reject incomplete bids or bids not in compliance with the essential conditions laid down in the Tender File relating especially to admissibility of administrative documents, compliance of the technical bid with the technical specifications in the Tender File and the qualification of candidates].

1. Eliminatory criteria

[These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non-respect of these criteria shall lead to the rejection of the bid by the bidder]. They include notably:

1. Absence of a Bid Bond;
2. Incomplete or non -compliant administrative file at the end of the 48hrs period granted by the procurement Commission to comply.
3. False declaration or falsified documents;
4. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5. Non-compliance with model bid
6. Absence of a quantified unit price;
7. Non respect of 75% of essential criteria;

1. b.       Essential criteria

The so-called essential criteria are those primordial or key used to judge the technical and financial capacity of candidates to execute the services or deliver the supplies forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates could indicatively be on the following:

(a)               Turnover:

(b)              Availability of spare parts (where applicable);

(c)               After-sales service;

(d)              Presentation of bid;

(e)              Access to a credit line or other financial resources (where necessary);

(f)               Availability of essential material and equipment (where necessary).                                                                                       

(g)   General presentation of the Tender Files;

(h)   References of the company in building construction;

(i)    Quality of the personnel; 

(j)    Technical organization of the works;

(k)   Safety measures on the site;

(l)    Logistics;

(m)  Attestation and report of site visit signed by the Contractor;

(n)   Special Technical Clauses initialed in all the pages and signed at the last page;

(o)   Special Administrative Clauses completed and initialed in all the pages and signed at the last page

[The marking scale for offers by award of points is proscribed in favour of the binary method (yes or no)].

The jobbing order shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 33 of the public contracts code.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from at the Tubah Council, Department of Public Contracts, Contracts Award Service Tel.: N° 678946219.