The state of Cameroon represented by the Governor North West Region, Delegated Contracting Authority, hereby launches a Request for Quotation for The Supply of Computer Equipment and Accessories to The Regional Delegation of Livestock,Fisheries and Animal Industries North West
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The estimated cost after preliminary studies is Ten Million (10,000,000) FCFA all taxes inclusive.
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Participation in this invitation is open to registered qualified enterprises of the Republic of Cameroon with financial ability, technical and professional expertise in Supplies
The supplies, subject of the present Request for Quotation, shall be financed by the Public Investment Budget of MINEPIA 2023.
The quotation file may be consulted at the Governor’s office North West Region within working hours in Room 108, Tel: 233361941/676316112, as soon as this notice is published
The Quotation file may be acquired from the Governor’s office North West Region, Room 108, Tel: 233361941/676316112, upon presentation of a non refundable treasury receipt of Twenty Thousand(20,000) francs CFA bearing the name of the company. The bill of estimates, entry and quantities of the items is to be completed and returned latest 24/05/2023 at 11.00am prompt local time and should carry the inscription:
Each offer or bid drafted in English or French in Seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted at the Governor’s office North West Region, Room 108, not later than 24/05/2023 at 11.00 prompt local time and should carry the inscription:
REQUEST FOR QUOTATION
N° 005/RQ/GOV-NW/RTB/2023 OF 28/04/2023
FOR THE SUPPLY OF COMPUTER EQUIPMENT AND ACCESSORIES TO THE REGIONAL DELEGATION OF LIVESTOCK,FISHERIES AND ANIMAL INDUSTRIES NORTH WEST
“To be opened only during the bid opening session”
The execution period for these supplies which is the subject of this Request for Quotation, shall be fixed for sixty (60) days as from the date of notification of the Service Order to commence the supply by the project owner.
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Every bid should, in order not to be rejected, contain a Caution Fee of Two Hundred Thousand (200 000) Francs CFA issued by a financial institution recognized by the Ministry of Finance for a period of ninety (90) days as from the date of deposit of the offer.
The opening of the bids in one phase shall be done on 24/05/2023 at 12.00 noon in the Conference Hall of the Governor’s office North West Region by the competent tender board.
Only bidders may attend or they could be duly represented by a person of their choice, who has full knowledge of the file and duly authorised.
Bids should be costed exclusive of value added taxes and all taxes inclusive (ATI) and accompanied by the signed model tender if your bid is chosen.
9.1-Elimination criteria.
- 1. Deadline for delivery higher than prescribed;
- 2. False declaration or falsified documents;
- 3. Absence of bid bond;
- 4. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
- 5. Incomplete financial file;
- 6. Change of quantity or unit;
- 7. Non respect of 83% (5/6) of essential criteria;
9.2- Essential Criteria.
The evaluation of the technical offers would be based on the criteria outlined in the table below. It shall be done in the following manner positive (YES) or negative (NO).
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Criteria |
Evaluation |
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Yes |
No |
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1 |
Attestation of solvability of at least 80% of the financial offer(obtained from a bank recognized by the Ministry of Finance). |
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2 |
Experience of the bidder (01 Delivery justifying similar Supplies and justified by the Contract and the Reception Minutes). |
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The execution time of this Delivery is fixed at: 60 days from the date of notification of the Service Order to commence the supply. |
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4 |
Proof of the acceptance of the Contract conditions. The Rules of the Consultation initialled, signed and dated on the last page. The Technical specifications initialled, signed and dated on the last page |
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5 |
Availability of After-sales Service. |
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6 |
Warranty period of six months. |
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TOTAL |
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9.3- Technical Evaluation.
The evaluation of these criteria would be done on a purely binary system: positive(YES) or negative (NO).Any negative response(NO) during the examination of the elimination criteria shall lead to the disqualification of the offer. Concerning the essential criteria, a minimum of five(05) on six (06) positive responses would be needed for a bid to be retained for the financial evaluation.
The evaluation of the technical characteristics would be done on the basis of the prospectus or the technical forms of the manufacturer.
9.4- Financial Evaluation.
Only the prices of Bidders retained after the examination of the elimination and essential criteria shall be considered during this financial evaluation. Only the prices of the Unit Price List expressed in letters shall prevail over those in figures
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Complementary technical information may be obtained during working hours from the Governor’s office North West Region, Room 108, as soon as the Tender is published.