Within the framework of 2021 state Budget, the state represented by the Mayor, Kumbo Council, Contracting Authority, hereby launches in an emergency procedure an Open National Invitation to tender N°:003 /ONIT/KC/KCITB/PIB/2021
Works under this tender invitation are constituted in the Rehabilitation of the road works on the GTHS Junction Meluf through Hill Top Shuv to 3corners Melim and N11 Shangwai through Ntseni to Mbah Bamngam Junction, in Kumbo Sub Division, Bui Division.
These works shall involve the following tasks:
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Participation in this invitation to tender shall be open to all Cameroon-based public works companies.
Works under this tender shall be financed by the PIB budget of the Ministry of Public Works for the 2021 fiscal year.
The tender invitation documents may be consulted at the Service for the award of contracts, Kumbo council.
The tender documents may be purchase at the Services of Contracts award at the kumbo council, upon presentation of a receipt of payment into the Kumbo municipal treasury of a non-refundable fee ofForty Five Thousand (45 000) francs CFA.
The said receipt must identify the payer as representing a company or enterprise willing to participate in the tender.
Tenders shall be divided into three volumes and submitted in a simple envelope as follows:
All the constituent documents (volume1, 2 and 3) shall be enclosed in a large and sealed outer envelope bearing only the subject of the tender concerned.
The different documents of each bid shall be numbered in keeping with the order indicated in the tender file and separated by colour dividers.
9-SUBMISSION OF BIDS: Drafted in English or French and in SEVEN (7) including one (1) original and SIX(6) copies, labelled as such, bids shall be submitted in a sealed envelope and against a receipt at the Contracts Service of the kumbo council, no later than the 24/08/2021 at 10 a.m. They shall bear the following:
OPEN NATIONAL INVITATION TO TENDER
N°:003R4 /ONIT/KC/KCITB/PIB/2021 OF 02ND APRIL 2021 FOR THE EXECUTION OF ROAD REHABILITATION WORKS ON GTHS JUNCTION MELUF THROUGH HILL TOP SHUV TO 3CORNERS MELIM AND N11 SHANGWAI THROUGH NTSENI TO MBAH BAMNGAM JUNCTION IN, KUMBO CENTRAL SUB DIVISION, IN BUI DIVISION
FINANCING: PIB MINTP 2021 FISCAL YEAR
“TO BE OPENED ONLY AT THE BIDS OPENING SESSION”
The maximum deadline provided for by the Contracting Authority shall be three (03) months from the date of the notification of the service order for works to start.
The bid shall be submitted with a bid bond of three Five hundred and forty Thousand (540 000) delivered by a banking institution recognized by MINFI and COBAC in the form provided in the special tender regulations. The bid bond shall remain valid 90 days after submission of the bids.
Subject to rejection, the provisional guarantee shall be obligatorily produced in its original dated not more than three (03) months.
For unsuccessful bidders, the provisional guarantee shall be released not later than 15 (fifteen) days after the expiry of tender validity. For successful bidders, it shall be released only after the definitive guarantee has been constituted.
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The administrative documents, the technical and financial proposals shall be opened on the 24/08/2021 at 11 am prompt, local time, by the Kumbo Council Internal Tenders Board in the presence of bidders or their representatives.
All Bidders may attend the opening session or each has himself represented by one person of his choice (even in the event of a joint-venture) with sound knowledge of his file.
ASSESSMENT BIDS: The bids shall be evaluated according to the main criteria as follows:
. Evaluation criteria
There are two types of evaluation criteria: eliminatory and essential criteria. The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.
Eliminatory criteria
Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder.
They refer especially to:
Essential criteria are primordial in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender.
The criteria relating to the qualification of candidates are based on the following:
The essential criteria are subjected to minima whose detail is given in the Special Regulation of the Invitation to tender (RPAO).
Iii Main qualification criteria
The criteria relating to the qualification of candidates could be indicative on the following:
The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (RPAO).
This evaluation shall be done in a purely binary method with a (yes) or a (no) with an acceptable minimum of 75% of the essential criteria taken in to account.
The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 75%of the essential criteria
Details of these main qualification criteria are specified in the assessment grid contained in the Special Tender Regulations.
The contract shall be awarded to the lowest bidder, complying with the technical and administrative requirements.
The tenders shall be valid for 90 (ninety) days with effect from their submission deadline.
Additional technical information may be obtained at the Contracts Service of Kumbo Council.
The CONTRACTING AUTHORITY reserves the right to carry out any necessary modifications to this invitation to tender.