Within the framework of 2022 public Investment Budget, the Lord Mayor of Ndop Council, Contracting Authority, hereby launches by the emergency procedure an Open National Invitation to Tender for the purchase of A FRONT END LOADER CATERPILLAR FOR NDOP COUNCIL Ngoketunjia  Division of the North West Region

TENDER INSTRUCTIONS

OPEN NATIONAL INVITATION TO TENDER No. ⁰³ /ONIT /NC/NCITB/2022 OF 18 FEBRUARY 2022 FOR THE PURCHASE OF A FRONT END LOADER CATERPILLAR FOR NDOP COUNCIL NGOKETUNJIA DIVISION OF THE NORTH WEST REGION .

The estimated cost after preliminary studies is 95,005,010 (Ninety five million five thousand and ten franc).

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The supply  is in a single lot: Purchase of a front end loader caterpillar for  Ndop Council

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this invitation to tender shall be financed by the 2022 Public Investment 

The file may be consulted during working hours at the Ndop Council, Mayor's Private Secretariat Telephone N⁰675447413, as soon as this notice is published.

The file may be obtained from the Ndop Council Mayor Private SecretariatTelephone N⁰ 675447413 as soon as this notice is published against payment of the sum of 96,000 CFA francs (Ninety six thousand  Francs CFA), payable at the Ndop Council Treasury, representing the cost of purchasing the tender file. 

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Ndop council service of award not later than 22 March 2022 at 10:00 AM local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER No 03/ONIT /NC/NCITB/2022 OF 18 February  2022 FOR THE PURCHASE OF A FRONT END LOADER CATERPILLAR FOR NDOP COUNCIL NGOKETUNJIA DIVISION OF THE NORTH WEST REGION.

   “To be opened only during the bid-opening session”

The maximum deadline provided by the Delegated Contracting Authority for the execution of the works forming the subject of this invitation to tender is 4 (Four) Months 

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the  Tender File, of an amount of 1,900,100CFA (one million nine hundred and ten Francs CFA) and valid for thirty (30) days beyond the date of validity of bids

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the  22 march 2022 at 11:00 AM local time, in the Ndop Council Hall, by the Ndop Council Internal Tenders Board. Only bidders may attend or be represented by duly mandated persons of their choice.

.  Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

Eliminatory criteria
1.      -False declaration or falsified documents;
2.      -Absence or insufficient bid bond;;
3.      -Incomplete financial file;
4.      -Omission of a unit price in the financial bid;
5.      -Score less than 12/17
 
Essential criteria

1-    General presentation of the tender files;

2-     Financial capacity;

3-    References of the company in similar achievements;

4-    Catalogue of equipment in colour including specifications; 

5-    Technical organisation for the purchase and delivery   ;

6-    Logistics ;

7-    After sales service   ;

8-    Special Technical Clauses initialed in all the pages;

9-    Special Administrative Clauses completed and initialed in all the pages.

This evaluation will be done in a purely positive way ( yes) or negative (no ) with an acceptable minimum of 12/17 of the essential criteria taken into account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 12/17 of the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from the Ndop Council, Service of Award of Public Contracts Telephone N ⁰ 675447413

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