The Mayor of Bamenda III Council; CONTRACTING AUTHORITY, initiates on the behalf of the Republic of Cameroon, an Open National Invitation to tender for the realization of the operation mentioned above:

The purpose of the tender is the Execution of Works for The Tarring with Three Coats Surface-Dressing of The Roads from Council Junction -Ntamuche Average Width 8m, Length= 1.1km in Bamenda III Subdivision, Mezam Division of the North West.

The works subject to this invitation to tender, are presented in ONE lot, following the itinerary described below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on This tender are funded by the budget of the MINDDEVEL, through the 2022 financial year. The previewed cost of the entire works of this Open National Invitation to tender is: 100 000 000 (one hundred million) FCFA all taxes included.

The tender file can be consulted in the office of the contracting authority, at the Bamenda III council office situated at mile 4 Nkwen

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor of Bamenda III council situated at mile 4, on presentation of a payment receipt to the Bamenda III Municipal Treasury, of a non-refundable purchase fee for the tender file of 100.000 (one hundred thousand Francs) CFA.

This receipt should be able identify the buyer as the representative of the bidder, wishing to participate in the consultation.

The bid documents will be presented in three envelopes as illustrated bellow:

The Envelope A containing Administrative documents (volume 1);

The Envelope B containing Technical documents (Volume 2);

The Envelope C containing financial documents (Volume 3).

All constituted documents (Envelopes A, B and C), will be put in a big sealed bearing only the title of the Open national invitation to tender.

The various documents in each bid will be numbered in the order of the tender file and with separators of different colours other that white.

1. 1.   SUBMISSION OF BIDS:

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor of Bamenda III council office situated at Mile IV Nkwen, latest the: 24/02/2022 at 10: 00a.m local time bearing.

« OPEN NATIONAL INVITATION TO TENDER

N° 001/ONIT/NWR/BIIIC/BIIICITB/2022 OF 03/02/2022

FOR THE EXECUTION OF WORKS FOR THE TARRING WITH THREE COATS SURFACE-DRESSING OF THE ROADS FROM COUNCIL JUNCTION -NTAMUCHE AVERAGE WIDTH 8M, LENGTH= 1.1KM IN BAMENDA III SUBDIVISION, MEZAM DIVISION OF THE NORTH WEST REGION.

BY EMERGENCY PROCEDURE

The entire period of execution of these Works is 4 (Four) calendar months. This duration starts as of the date of notification of the service order to start Works.

The bids should be accompanied by a temporal bid bond (Bank Tender Guarantee), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an Amount equal to: 

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produce dating less than 3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond. 

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required Administrative documents will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 24/02/2022 at 11:00 a.m. in the conference hall of the Bamenda III council internal tender’s Board.

The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing Administrative document (volume 1),

- Stage 2: Opening of envelope B containing Technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person dully mandated (Even in case of joint-venture) who has a perfect mastery of the tender file.

1.   MAIN CRITERIA OF EVALUATION OF THE BIDS:

 - : ELIMINATORY CRITERIA:

1.   -Deadline for delivery higher than prescribed;
2.   -False declaration or falsified documents;
3.   insufficient bid bond; not corrected after 48hrs of opening time
4.   -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5.   -Incomplete financial file;
6.   Omission of a unit price in the financial bid;
7.   -Change of quantity or unit;
8.   -Non respect of (75%) of essential criteria;

 : Essential criteria:

The technical bids will be evaluated according to the following ten (10) main criteria:

a.     Key personnel of the enterprise on three (03) criteria;
b.     The site equipment to be mobilized on five (05) criteria;
c.      The Enterprise references on two (02) criteria.

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

Only a maximum of one lot(s) can be awarded to a bidder for this tender.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained at the office of the contracting authority, notably The Mayor of Bamenda III Council office situated at Mile IV Nkwen.