Within the framework of the execution of the 2022 state budget, the State of Cameroon represented by the Divisional Delegate of Public contracts for Donga-Mantung Division hereby launches an Open National Invitation to Tender, through the Emergency procedure for the construction socioeconomic infrastructures relating to some border kits in Nwa Sub-Division, Donga-Mantung Division, North West Region ( lots 2, 3 & 4 )

The services involved in this invitation to tender shall require the construction socioeconomic infrastructures relating to some border kits in Nwa Sub-Division, Donga-Mantung Division, North West Region ( lots 2, 3 & 4 ).

The estimated cost after preliminary studies for each lot stands at the following, all taxes inclusive.

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The works are in three (03) lots and any potential bidder may go in for all three (03) lots as follows:

Participation is open under the same conditions to all Cameroonian Companies and business concerns that have proven experience in the field of building construction and civil engineering, in general, and who are not currently suspended from public procurement.

The said works shall be financed as per the programmed budget of the 2022 Public Investment Budget (PIB 2022) of the Republic of Cameroon under the Ministry of Economy, Planning and Regional Development assigned to the Divisional Delegate of MINEPAT for Donga-Mantung. 

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Delegated Contracting Authority (Service in charge of the award of contracts) during working hours at the Divisional Office Nkambe. 

 The Tender file may be obtained from the Divisional Office Nkambe Tel: 237, 677468595 as soon as this notice is published against payment of a non-refundable sum of Fifty Thousand (50,000Fcfa), CFA francs, and payable at Nkambe Divisional Treasury.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies including one (01) original and six (06) copies marked as such. These shall be submitted in one sealed external envelope containing three (3) internal envelopes; (A: Administrative File, B: Technical File, C: Financial File). The sealed external envelope shall bear no information about the enterprise, and should reach the Divisional Office for Donga-Mantung, service for the award of Contracts, not later than 10:00am on 05/09/2022 , and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER No. 002/ONIT/MINAT/NWR/DMD/DMDTB/2022 OF 16 AUGUST 2022 THROUGH THE EMERGENCY PROCEDURE, FOR THE CONSTRUCTION SOCIOECONOMIC INFRASTRUCTURES RELATING TO SOME BORDER KITS IN NWA SUB-DIVISION, DONGA-MANTUNG DIVISION, NORTH WEST REGION (SPECIFY THE LOT )

                                               “To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

N/B: Any bidder who may go in for more than one lot is required to submit only one Administrative file and separate technical and financial files for each lot, but will make sure that the Administrative file is found in the lot that will be opened first.

The maximum duration of execution provided for by the Contracting Authority shall be four calendar (04) months (120 calendar days) per lot, as from the date of notification to the contractor to start work

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance - the list of which is found in document No. 12 of the Tender File, whose amount is as follows , and valid for thirty (30) days beyond the deadline of validity of bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required Performance Guarantee for good execution is provided.

At the risk of being rejected, only originals or true copies certified by the issuing service or Administrative Authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender. They must obligatorily be not older than three (3) months as at the date of submission of bids. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

Bids shall be opened by the Divisional Tenders Board for Donga-Mantung in a single phase on the 05/09/2022 at 11am local time for all lots, lot 2,3, and 4 lot in that order in the conference hall of the Prefecture Donga Mantung. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase of two stages where:-

The evaluation of bids shall be carried out in three stages:

• 1^st  Stage : verification of the conformity of each administrative document ;
• 2^nd Stage : Evaluation of  technical bids ;
• 3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

Eliminatory criteria

-       Absence of a document in the administrative file;

-       Bids submitted after the deadline for submission;

-       Deadline of execution more than the prescribed;

-       False declaration or falsified documents;

-       External envelope bearing identification marks of the Bidder;

-       Absence of, or insufficient bid bond;

-       Omission of a quantified task on the financial bid;

-       Enterprise with an abandoned or overdue contracts beyond contractual deadline.

-       Failure to obtain at least 80% in the evaluation of the Technical proposal;

-       Bidders who have been suspended from public procurement.

 Main Qualification criteria: The criteria relating to the qualification of candidates could indicatively be on the following:

• financial situation
• Experience
• Personal
• Equipment.
• Methodology/organization of the site

The evaluation shall be done in a purely binary manner, YES or NO. The Contract shall be awarded to the bidder whose bid is in conformity with the provisions of the Tender File and on the basis of the lowest bid and technical quality, refer article 33 of the Public Contracts Code.

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the Divisional office for Donga Mantung (Service of Contracts Award, Tel: 677 46 85 95).

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