The City Mayor of the Bamenda City Council hereby launches an open national invitation to tender for the above mentioned project.

The project to be realized comprises notably the construction of offices and toilets. The different tasks to executed are as follows:

The estimated cost after preliminary studies stands at thirty-five million five thousand (35,005,000) Francs CFA all taxes inclusive

The works are regrouped in a unique lot.

Participation in this invitation to tender is opened to all national companies specialized in building construction and public works

Works which form the subject of this invitation to tender shall be financed by Public Investment Budget of the Bamenda City Council for 2023 financial year: Head 220 140

The file may be consulted during working hours at the Bamenda City Council, Department of Technical Services at Mulang Tel: 677 144 131/677 00 32 58 upon publication of the invitation to tender

The file may be obtained from the Bamenda City Council, Department of Technical Services at Mulang Tel: 677 144 131/677 003258 upon publication of the invitation to tender against payment of the non-refundable sum of fifty-three thousand five hundred (53,500) CFA Francs, payable at Bamenda City Council Treasury under the budgetary head 712 101

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in five(05) copies including the original and four (04) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file, B: Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach Bamenda City Council on or before the 05/04//2023 not later than 10.00 am and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER N°00../ONIT/BCCITB/2023 OF 09/03/2023

FOR THE CONSTRUCTION OF THE BAMENDA CITY COUNCIL STAFF CLUB BUILDING UNDER “EMERGENCY PROCEDURE”.

“To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

The maximum duration of execution provided for by the Contracting Authority shall be three (03) calendar months, as from the date of notification of the contractor by the contract manager to start work

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by an approved bank or an Insurance company, (see list in document No. 12 of this tender file), of an amount of seven hundred thousand one hundred (700,100) Francs CFA, valid for thirty (30) days beyond the date validity of the bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided.

        For fear of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance

The opening of the bids in one phase shall be done on the 05/04/2023, at 11.00 am prompt in the Conference Hall of the Bamenda City Council by the Internal Tenders Board. Bidders may attend or be represented by a duly mandated person

The evaluation of bids shall be carried out in three stages:

• 1^st Stage: verification of the conformity of each administrative document;
• 2^nd Stage: Evaluation technical bids;
• 3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

14.1-Eliminatory criteria

-       False declaration or falsified documents;

-       Absence of bid bond;

-       Omission of a quantified task on the bill of quantities and cost estimates;

-       Non compliance with bid model;

-       Deadline of execution more than prescribed;

-       Technical core of less than 80%.

14.2. Main Qualification criteria: The criteria relating to the qualification of candidates could indicatively be on the following:

• Financial situation
• Experience
• Personnel
• Equipment.
• Methodology/organization of the site

The contract shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 33 of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from the Department of Technical Services of the Bamenda City Council at Mulang-Mankon, Tel. 677 14 41 31/677 00 32 58.