Within the frame-work of the 2024 Public Investment Budget, the Contracting Authority (LORD MAYOR OF BENAKUMA COUNCIL), hereby representing the State of Cameroon, launches an Open National Invitation to tender under NORMAL CONDITIONSfor the construction of a Warehouse for Rice storage at Befang in Menchum Valley Sub Division of Menchum Division -North West Region.

The works subject of this invitation to tender shall require construction of a warehouse for Rice storage at Befang in Menchum Valley Sub Division in Menchum Division of North West Region. The works and service required are found in the detailed description mentioned in the respective bills of quantities and cost estimates.

The estimated cost of the operations (tasks) following feasibility studies stands afor 32,000,000 FCFA

The works subject of this invitation to tender shall be in one lot : Construction of a Warehouse for Rice storage at Befang in Menchum Valley Sub Division of Menchum Division -North West Region

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the domainof construction accompanied by the necessary financial capability.

Works which form the subject of this invitation to tender shall be financed as per the programmed budget head of the 2024 Public Investment Budget (PIB 2024) of the Republic of Cameroon 

The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the contracts award) during working hours at the Council’s Office in Benakuma. Contact: 674 942 923 / 696 312 855

The Tender documents shall be obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority during working hours at the Council office in Benakuma. The document shall be obtained upon presentation of a Municipal Treasury receipt from the Benakuma Council Municipal Treasury showing the payment of a non-refundable sum of fifty five thousand (55,000) francs CFA.

Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative and presented in seven (7) copies that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed external envelope containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical documents and Envelope C: Financial documents. It shall reach the council office in Benakuma not later than the 01/03/2024 at 10am local time. The sealed external envelope shall be free of all identification marks, without which it shall be rejected.

The sealed external envelope addressed to the Contracting Authority shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

N^O 007/ONIT/MINDDEVEL/NWR/MCH/BC/BCITB/2024 OF 31/01/2024

FOR THE CONSTRUCTION OF A WAREHOUSE FOR RICE STORAGE AT BEFANG IN MENCHUM VALLEY SUB DIVISIONIN MENCHUM DIVISION OF THE NORTH WEST REGION

 (To be opened only during the bids opening session of the Tenders Board)

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be ninety calendar days (90days) with effect from date of notification of the Service Order to start execution

Each bidder shall enclose in his administrative documents a bid bond issued directly in the bidder’s name by a first rate bank or financial body approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the tender file and valid for ninety (90) days beyond the original date of the validity of the offers.

  In order not to be rejected, administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, Bank Officials, etc.) or by Administrative Authorities as the case may be (Example: SDO, DO etc) and must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must not be produced after the submission of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued directly in the bidder’s name by a first rate bank or financial body approved by the Ministry in charge of Finance.

      The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity. For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the contractor by the Contracting Authority once the final bond has been provided.

    Bidders shall remain committed to their offers for a period of ninety (90) days from the last date for the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

NB: The contractor shall, present the originals of the respective certified documents for strict verification of their authenticity during site installation.

Bids shall be opened by the Benakuma Council’s Internal Tenders Board in a single phase on the 01/03/2024 at 11am local time in the hall of the council. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. Any bid which shall not comply with the requirements of the tender file shall be rejected. 

Tender conformity shall be evaluated as per the following:

A)    Eliminatory Criteria. The following points will lead to elimination

-          Offers (bids)  submitted after the deadline or time limit;

-          Bids submitted in unsealed external envelopes.

-          External envelopes with identification marks or inscriptions,

-          Absence of original or properly certified administrative document or documents certified more than one time, the contractor shall be given 48hrs to bring the document(s)

-          False declaration or forged documents ;

-          Absence of bid bond  or bid bond not issued directly in bidder’s name by a first rate bank or financial body approved by the Ministry in charge of Finance(the contractor may be given 48hr to bring the document)

-          Proof of abandonment of any State project

           NB: Bid bond for a group of enterprises must bear the name of mandated enterprise with the names of the other enterprises mentioned as well.

-          Execution period longer than prescribed in the Tender file

-          Technical evaluation mark less than 75% (non-respect of 75% of the essential criteria);

-          Absence of quantified unit price (omission of a unit price in the financial bid).

-          Proof of abandonment of any state project

B)              Essential Criteria They are primordial or key modalities in the judgment of the technical and financial capacity of candidates to execute the tasks forming the subject of the invitation to tender. They were determined in relation to the nature and content of the tasks to be executed. Hence in the evaluation of:-

(i) Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:

   NB:

       -Any Bid that shall not obtain 75% evaluation in the technical documents shall simply be rejected.

             -Details of these main qualification criteria are specified in the evaluation grid found in the Special Tender Regulations (RPAO).

(ii) Financial Offer, it shall consist of going through the bill of quantities in reference to the unit price schedule and the sub detail of unit prices.

The contract shall be awarded to the lower or lowest bidder who must have fulfilled the administrative, technical and financial requirements.

Bidders shall remain committed to their offers for ninety (90) days from the deadline set for the submission of tenders (offers).

Additional information may be obtained during working hours from the Service for the Contracts Award of Benakuma Council.

NB: 

     The Contracting Authority may at any time, amend this invitation to tender. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.

     The Contracting Authority may at any time, amend this invitation to tender. He shall publish the amendments and communicate same to companies that bought the tenders file. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.