The Mayor Andek Council, the Contracting Authority, on behalf of the Republic of Cameroon, hereby launches an open invitation to tender in Emergency Procedure, FOR CONSTRUCTION OF DIAMETER 1000 RING CULVERT ON A FARM TO MARKET ROAD IN TEZE I

The works include the following:

•  Preparatory works ;
•  Earth works;
•  Concreting works
•  Drainage works;

CONSTRUCTION DIAMETER 1000 RING CULVERT AT ON A FARM TO MARKET ROAD IN TEZE I

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of building construction and civil engineering in general.

The works, subject of this invitation to tender, shall be financed by the Public Investments Budget MINADER 2024.

The tender file may be consulted at the Andek Council (General Secreteriate) during working hours, as soon as this tender notice is published.

The tender file may be acquired from the Andek Council upon presentation of a non refundable treasury receipt of 20 000 (twenty thousand) FCFA for a LOT. Such a receipt shall identify the payer as representing the company that wants to participate in the tender.

The tender file in three (04) volumes shall be enclosed in three sealed envelopes.

•  Envelope A containing the administrative documents (Volume 1);
•  Envelope B containing the technical offer (Volume 2)
•  Envelope C containing the financial offer (Volume 4).

The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question.The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the ANDEK COUNCIL not later than 22/03/2024 at 10 a.m local time and should carry the inscription:

ʺOpen National Invitation to Tender in Emergency Procedure ʺ
N° 05. /ONIT/AC/ACITB/2024 OF 14/02/2024 FOR CONSTRUCTION
DIAMETER 1000 RING CULVERT AT TEZE 1,
IN NGIE SUB DIVISION, MOMO DIVISION, NORTH-WEST REGION.
«To be opened only during the bid opening session »
The offers or the bids submitted after the stipulated deadline shall not be received.

Bidders have thirty (40) working days for the submission of their bids with effect from the date of publication of the tender notice.
TENDER FILE FOR CONSTRUCTION OF DIAMETER 1000 RING CULVERT AT TEZE, ANDEK COUNCIL, 2024 Page 6

Execution deadline

The maximum execution deadline shall be three (03) calender months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of 220 000 (Two hundred and twenty thousand) FCFA
The provisional deposit shall be automatically released not later than 40 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.
Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (40) days shall be rejected.
Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (04) months and must be valid during the bid opening session.

The opening of the bids in one phase shall be done on 22/03/2024 at 11a.m in the Conference Hall of the ANDEK COUNCIL by the competent tender board.
Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of the bids shall be done in three (04) steps:

•  1st step: Verification of the conformity of the administrative file;
•  2nd step: Evaluation of the technical file;
•  4rd step: Analysis of the financial file.

The criteria of evaluation are the following:

-Eliminatory criteria

•  Absence or insufficient provisional guarantee;
•  Any company having from 2019 -2022 project, notified to commence which has not yet been received within the municipality;
•  Absence or nonconfirmety of a document in the administrative file which is not provided by the bidder within 48 hours after opening as requested by the tender’s board;
•  False declaration or falsified documents.
•  Technical assessment mark lower than 70% of “Yes”.
•  Incomplete financial offer;

TENDER FILE FOR CONSTRUCTION OF DIAMETER 1000 RING CULVERT AT TEZE, ANDEK COUNCIL, 2024 Page 7

-Essential criteria:

The technical offer of the bidder shall be assessed along the following lines:

The note of the technical offer will be gotten by addition of marks for every criteria. Only the technical offer having gotten an equal or superior note to 70% of YES will be kept for the financial evaluation.

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the general secretariat of Andek Council.