Within the framework of 2025 Presidential Plans for the Reconstruction and Development (PPRD), The Mayor of Fonfuka Council, Contracting Authority, hereby launches an Opened National Invitation to tender by emergency procedure, for the Rehabilitation of Road Fonfuka-konene in Bum Sub Division, Boyo Division, North West Region.
Work to be done consists of:
Lot 100 PRELIMINARY WORKS
Lot 200 EARTHWORKS
Lot 300 ROAD STRUCTURES
Lot 400 WORKS ON THE ROAD SURFACE
Details of the works are elaborated in the special technical clauses and recapitulated in the bill of quantities and cost estimates
The estimated cost after preliminary studies is Seventy-Five Million (75,000,000) Francs CFA
The works is in single lot
Participation to this invitation to tender is open to Cameroonian enterprises that are in
compliance with the fiscal laws.
Works which form the subject of this invitation to tender shall be financed by the 2025 PPRD
Budget.
The file may be consulted during working hours at the technical service of Fonfuka Council. Telephone N0 675 32 21 75 as soon as this notice is published.
The file may be obtained from the Award service of the Fonfuka Council, Telephone N0 675 32 21 75 as soon as this notice is published against payment of a non-refundable sum of One Hundred Thousand (100,000) FCFA, payable at the Fonfuka Council Municipal Treasury, representing the cost of purchasing the tender file.
Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies should reach the Fonfuka Council premises not later than 05 JUIN 2025 at 10.00 AM local time and should carry the inscription:
OPEN NATIONAL INVITATION TO TENDER
N° 000013/ ONIT/PPRD/FONFUKA COUNCIL/FCITB/2025 OF 06 MAI 2025 FOR THE REHABILITATION OF ROAD FONFUKA-KONENE, BUM SUB DIVISION, BOYO DIVISION, NORTH WEST REGION.
“TO BE OPENED ONLY DURING THE BID-OPENING SESSION”
The maximum deadline provided by the Contracting Authority for the execution of the works
forming the subject of this invitation to tender is four (04) calendar months
Each bidder must include in his administrative documents, a bid bond issued by a first-rate
document No. 12 of the Tender File, of an amount of One Million Five Hundred Thousand (1,500,000) Francs CFA, valid for thirty (30) days beyond the date of validity of bids. As per article 90 (9) of the public contract Code (Decree No. 2018/366 OF 20 June 2018), certified cheques or bank cheques are acceptable in the place of bid bond.
Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.
They must obligatorily be not older than three (3) months preceding the date of launching of the tenders or may be established after the signature of the tender notice
Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.
The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 05 JUIN 2025 at 11 AM local time, at the Conference Hall of Fonfuka Council by the Fonfuka Council Internal Tenders’ Board. Only bidders may attend or be represented by duly mandated persons of their choice.
The bids shall be evaluated according to the main criteria as follows:
A.Eliminatory criteria
1.Absence or insufficient bid bond (outright elimination);
2.Absence or non-conformity of a document in the administrative file 3.False declaration or falsified documents;
4.Incomplete financial file;
5.Omission of a unit price in the financial bid;
6.Deadline for delivery higher than prescribed;
7.Non respect of 75% of essential criteria;
8.External envelope carrying a sign that can identify the bidder;
During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given forty-eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the bids. No such document will be accepted after this deadline.
B.Essential criteria
1-General presentation of the tender files;
2-Financial capacity;
3-References of the company in similar achievements;
4-Quality of the personnel;
5-Technical organization of the works;
6-Safety measures on the site;
7-Logistics;
8-Attestation and report of site visit;
9-Special Technical Clauses initialed in all the pages;
Special Administrative Clauses completed and initialed in all the pages. 10-
These essential criteria are subject to lower limits, the details of which are spelled out in the Special Regulations of the invitation to tender
This evaluation will be done in a purely binary method with a positive (Yes) or negative (No) with an acceptable minimum of 75% of the essential criteria taken into account.
The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75%of the essential criteria.
Pursuant to justification by bidder, unconvincing abnormally low costing will not be accepted spelled out in the Special Regulations of the invitation to tender of this consultation.
Bidders will remain committed to their offers for ninety (90) days from the deadline set for the submission of tenders.
Complementary technical information may be obtained during working hours at the Technical Service of the Fonfuka Council.