The Mayor of Njikwa Council, the Delegated Contracting Authority, on behalf of the Republic of Cameroon, hereby launches an open invitation to tender, for the the rehabilitation of the Edom water supply scheme in Njikwa Municipality, Momo Division, North West Region.

It is a SINGLE LOT

The works include the following:

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of building construction, water works and civil engineering in general.

The works, subject of this invitation to tender, shall be financed by the Public Investments Budget BIP 2025.

The tender file may be consulted at the Njikwa Council (Council Development Officer) during working hours, as soon as this tender notice is published

The tender file may be acquired from the Njikwa Council upon presentation of a non-refundable treasury receipt of thirty-four thousand (34,000) FCFA. Such a receipt shall identify the payer as representing the company that wants to participate in the tender.

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at Njikwa Council not later than 24/06/2025  at 10 a.m local time and should carry the inscription:

“Open National Invitation to Tender”

N⁰07/ONIT/MINDDEVEL/NCITB/2025 OF 23/05/2025

FOR THE REHABILITATION OF THE EDOM WATER SUPPLY SCHEME IN NJIKWA MUNICIPALITY, MOMO DIVISION, NORTH WEST REGION.

                               «To be opened only during the bid opening session »

The offers or the bids submitted after the stipulated deadline shall not be received

The maximum execution deadline shall be four (04) calender months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of four hundred thousand (400,000) FCFA.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first-rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session

The opening of the bids in one phase shall be done on 24/06/2025 at 11 a.m in the Conference Hall of the Njikwa Council by the competent tenders board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of the bids shall be done in three (03) steps:

Ø  1^st step: Verification of the conformity of the administrative file;

Ø  2^nd step: Evaluation of the technical file;

Ø  3^rd step: Analysis of the financial file.

The criteria of evaluation are the following:

14.1-Eliminatory criteria

14.1.1- Administrative documents

·         Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;

·         Any company having a 2024 project, notified to commence in 2024 and which has not yet commenced;

·         False declaration or falsified documents.

14.1.2- Technical file

·         Incomplete or non compliant documents;

·         False declaration, forged or scanned documents;

·         Non existence in the technical file of the rubric « organization, methodology and planning »

·         Absence of the prefinancing capacity of at least twelve million (12,000,000) CFA F.

·         Any company having a 2024 project, notified to commence in 2024 and which has not yet commenced;

·         Technical assessment mark lower than 80% of “Yes”.

14.1.3- Financial offer

·         Incomplete financial offer;

·         Non compliant documents;

·         Omission of quantified unit price in the financial offer;

·         Absence of break down price.

Essential criteria:

The technical offer of the bidder shall be assessed along the following lines:

The note of the technical offer will be gotten by addition of marks for every criteria. Only the technical offer having gotten an equal or superior note to 80% of YES will be kept for the financial evaluation.

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code

The bidders shall remain committed to their bids during a period of one hundred and twenty (120) days from the deadline set for the submission of bids

Complementary technical information may be obtained every day during working hours from the Divisional Delegation for Water Resources and Enery for Momo